When you create a Tender from a Quote, you can now choose exactly which Quote Items go into it.

• Search, filter and sort Quote Items to find the ones you need
• Select several items at once, with a counter showing how many you've picked
• Tell Items and Sub-items apart with a clear Type indicator
• Hide zero-quantity items so they stay out of the Tender

Tenders are quicker to set up, and there's less tidying up afterwards because only the relevant items come across.

A workload histogram now sits directly below the Scheduler, so you can see how busy each period is at a glance.

• See the number of assignments for each visible time period
• Check the average number of assignments per day
• The histogram matches the employees and date range you're viewing

You can spot overloaded and quieter periods quickly and plan resources without leaving the Scheduler.

External approvers can now upload files, such as signed, stamped or corrected documents, as part of their approval.

• Send a Form with the approval request so approvers can attach files
• Turn uploaded files into Documents or Document Revisions in Archdesk
• Automate the whole process with Workflows
• The Form Submission stays linked to the Document it creates

External approvals move faster, with less manual document handling and every file kept in Archdesk.

⚒️ Activation required by Archdesk Administrator.

You can now analyse a supplier's offers across every Tender and Project they've taken part in — not just the ones they went on to win.

• See a full list of every offer a Participant has submitted, across Tenders and Projects, using new Dashboard widget Tender Participant Offer List
• Compare offer amounts grouped by date to track how a supplier's pricing has moved over time, using new Dashboard widgets Tender Participant Offer Amounts Grouped by Date and Tender Participant Offer Amount
• Count Participant’s Offers using new Dashboard widget Tender Participant Offer Counter
• Filter and search Participant offers using new dedicated criteria
• Export any offer list straight to Excel for further analysis

Questions like "What offers has this supplier submitted this year?" can now be answered in a few clicks, giving you a fuller picture of a supplier's pricing and activity — beyond just the offers they've won.

⚒️ Activation required by Archdesk Administrator.

Projects now have their own Timesheets page, showing only the time recorded against that Project — no need to work from the company-wide Timesheets view.

• See every Timesheet relevant to the Project in one place, filtered automatically
• Review and confirm Timesheets directly from the Project
• Confirm or delete Timesheets in bulk, following the same permissions and rules as the main Timesheets view

Project Managers and Supervisors can check and manage their project's recorded labour without digging through the full company Timesheets list, making project-level control of time records much easier.

⚠️ Timesheets can't be created from this view — use the main Timesheets page to add new entries.

A submitted Form can now automatically create an Employee Time Off record, so a Time off request doesn't need to be re-entered by hand.

• Automatically create a Time Off record once a Form is approved
• Map Form fields — employee, dates, type, and more — straight into the Time Off record
• The submitted Form links directly to the Time Off record it created, so both stay easy to trace

Employees can request leave through a Form, and once it's approved the Time Off record appears in Scheduler on its own — no manual re-entry, and a more automated leave process end to end.

⚒️ Activation required by Archdesk Support Team.

You can now create and update Supplier Contacts without leaving the Purchase Order screen.

When assigning a supplier on a Purchase Order:

• Use Edit Contact to update an existing contact's details
• Use the icons next to Edit Contact to create a new Individual or Business Contact
• Any changes are immediately reflected across Archdesk

This removes the need to navigate away mid-workflow, saving time when supplier information needs to be updated during the purchasing process.

Tender Forms shared with external suppliers can now include an automatic expiry date, giving procurement teams full control over submission windows.

You can:

• Generate a shareable external Form link directly from the Tender
• Set a specific expiration date and time after which submissions are no longer accepted
• Add a custom message shown to suppliers when the Form has expired
• Include the link directly in Tender communication emails

This helps procurement teams enforce deadlines, prevent late submissions, and keep the Tender process on schedule.

⚒️ Configured by Archdesk Administrator.

Timesheet-related costs can now be calculated automatically using custom business rules, with Expenses generated directly after Timesheet approval.

This allows your organisation to:

• Apply cost rates based on Employee, Project, Task, or Company-level data — beyond standard hourly rates
• Automate the creation of Expense records from approved Timesheets
• Reduce manual cost entry and the risk of calculation errors

⚒️ Requires configuration by Archdesk Support Team.
If you are interested in setting up advanced Timesheet cost calculations for your organisation, please contact the Archdesk Support Team.

Purchase Orders can now be edited directly from the Purchase Order Preview, making day-to-day procurement management significantly faster and more intuitive.

Instead of switching between separate preview and edit screens, you can now:

• edit Purchase Order Details directly on the Preview
• edit Purchase Order Items inline in the table
• add new items inline using the “Add item” row
• search and add Stock/Catalogue items directly in the Reference column by autocomplete
• update descriptions and Terms & Conditions using rich text formatting

The redesigned experience keeps you in one consistent workspace and reduces unnecessary navigation during procurement reviews and approvals.

The previous Purchase Order Edit screen will remain temporarily available under:
File → Edit (Legacy)

At the same time, the Legacy Purchase Order Details Preview has now been retired and disabled as part of the transition to the new experience.