You can now export your Project Programme, including the Gantt Chart, directly to a PDF file.

• Share project timelines and task dependencies easily with clients and stakeholders.
• Keep offline copies of schedules for reporting or review purposes.
• The exported file preserves task colours, bars, and hierarchy for clear visual communication.

💡 For best export results, use the “Zoom to Fit” option before exporting to ensure the entire programme fits neatly on the page.
If the colored bars do not appear in the print preview, enable “Background graphics” in your browser’s print settings. Once enabled, this setting will be remembered for future exports.

Biometric Login is a new authentication method available after your session automatically logs out. It helps you save time by allowing quick re-entry without typing your credentials.

When you log in for the first time, you’ll have the option to enable Biometric Login. Once activated, you can use Face ID or Fingerprint ID (depending on your device) to log back in instantly.

⚠️ Please note: Biometric Login works only in online mode and appears after automatic logout, not during regular login.

You can now create revisions of submitted forms directly in the mobile app, making it easy to fix mistakes or add missing details without duplicating submissions.

• All updates are tracked in one place, while only the latest revision is visible in the app
• The full revision history can be viewed in the Archdesk web application
• Drafts saved offline are submitted as new forms, not revisions, once reconnected
• Available only in online mode

The new Clock In feature lets you quickly start and stop time tracking while on site.

How it works

1. Tap the Clock in tab in the bottom navigation bar.
2. Tap Clock in to start tracking your time.
3. The app will ask for permission to access your location – grant permission to include it in the timesheet.
4. Time starts tracking immediately in the background.

Quick actions

• Clock in – Start tracking time with one tap.
• Select task – Tap a task card to assign your tracked time to it.
• Switch task – Go back to the task list and choose another task; a new timesheet entry will be created.
• Clock out – Tap the red Clock out button to stop tracking time and complete your timesheet.

Where can you find it?

App Store: ‎Archdesk Lite

Android: Archdesk Lite

It works exclusively with the new Forms Builder, so it’s a great time to switch! Learn more about the new Forms Builder - New capabilities for Forms - Archdesk Changelog

Now you can see all project tasks in the Scheduler - including Completed and Cancelled ones - and instantly understand their status thanks to clear colour coding:

• Grey – Scheduled
• Yellow – In Progress
• Green – Completed
• Red – Cancelled

By default, only Scheduled and In Progress tasks are shown. You can display Completed and Canceled ones using the event filter in the top-right drawer.

You can also filter events by type (Project Tasks, Meetings, Time Offs) and status, making it easier to focus on the tasks that matter most.

You can automatically send e-mail notifications when a document is uploaded or updated - for example, when approval is needed.

Each notification can include:

• Document name, project name and reference
• Who created it
• A direct link to open the document (login required)

You can fully customise the recipient and message content using templates.

Need help setting this up?
Contact the Archdesk Support Team - we’ll help you configure the best notifications for your workflow.

💡 To make informed purchasing decisions, teams need visibility into original and revised cost and quantity values. Tracking remaining quantities and understanding how changes impact the overall budget is essential.

Archdesk now supports advanced forecasting directly on Quote items, giving you more precise control over project finances.

You can now enter forecasted quantities and forecasted unit costs without modifying the original Quote items data. Based on that, the system calculates:

• Forecasted remaining cost
• Updated total cost
• Budget difference (over/under)

This helps Quantity Surveyors and Project Managers spot cost deviations early and act before issues escalate.

Need help setting this up?
Contact the Archdesk Support Team – we’ll help you configure the best automations for your workflow.

You can now define different tax rates per item on your Quote, giving you more flexibility and accuracy, especially for markets where items are taxed differently (e.g. labour vs. materials).

When enabled:

• Tax is selected directly on each item
• Item tax is used throughout the process: in variations, POs, and invoices
• Quote totals are now calculated based on each item’s gross amount, not a global rate 
  

📌 Note: This setting affects only new Quotes created after it’s turned on.

If your payment terms use Stages, we don’t recommend enabling item-level tax. For tenders, all selected items must share the same tax rate.

Need help enabling or configuring this?
Contact the Archdesk Support Team – we’ll walk you through it.

Track and manage retained money with precision.

Retention is a common mechanism in construction and service contracts. The customer withholds a percentage of the total project value to secure performance and compliance. Until now, tracking and reclaiming those funds has often been done manually or handled outside of Archdesk.

Now, with Retention Release linked to your Quote Valuations, you can record, adjust, release, and track retention amounts directly in Archdesk.

What problem does it solve?

Many Archdesk users work on contracts where 3%–5% of the project’s total value is kept back until the project is completed or a warranty period ends. This withheld amount can be hard to monitor, especially when dealing with multiple valuations or split releases.

This feature lets you:

• See clearly how much is still held by the customer
• Record retention releases at appropriate project stages
• Show retention values in your PDF reports and payment documents
• Ensure internal visibility over frozen vs. collectable cash

Example:

Imagine your project has a value of $1,000,000, and a 3% retention applies. That’s $30,000 held back.

You deliver the whole project, and the customer approves the final progress. Now:

• You can release 1.5% ($15,000) upon project completion
• Then release the remaining 1.5% ($15,000) after the warranty period ends

Both these actions can now be recorded in Archdesk, and the updated figures are reflected in reports and tracked for future audits.

How it works:

1. Go to Quote → Payments, click Options → Set Adjusted Retention
2. Enter the new retention % (it must be lower than or equal to the original) 
   
3. The adjusted retention value is automatically calculated and locked, and the change will be tracked in the Quote Notification Log.
4. This updated value will appear in:
   • Archdesk interface 
     
   • PDF reports 
     
5. For clarity, you can also display the Last Valuation Reference on the PDF report (Setting & Preferences → Projects → Quote Settings → Enable Show Last Valuation Reference in Valuations PDF Report).

Need help? You can now send a support request directly from inside Archdesk!

After selecting Support Query, an in-app widget will pop up - you can fill it out, collapse it, continue your work, and send it whenever you’re ready.

It’s a faster, easier way to get assistance without interrupting your workflow.

To view all your past requests, just navigate to All Support Queries.