You can automatically send e-mail notifications when a document is uploaded or updated - for example, when approval is needed.

Each notification can include:

• Document name, project name and reference
• Who created it
• A direct link to open the document (login required)

You can fully customise the recipient and message content using templates.

Need help setting this up?
Contact the Archdesk Support Team - we’ll help you configure the best notifications for your workflow.

We’ve refreshed the Projects and Contacts list views to make your daily work faster and more intuitive:

• Cleaner layout with more data visible on screen
• Compact rows and full-width tables for easier scanning
• Right-click option to reset column sizes

If you manage multiple project structures, you’ll now see a “Managed by” column in the Projects view, making it easier to track ownership and responsibility across teams.

You can now save awardee selections directly in fullscreen mode - no need to exit or scroll up. The Save and Cancel buttons are now fixed just above the table, making offer analysis smoother and more precise.

After approving a tender and splitting it into multiple Purchase Orders, you’ll be automatically redirected to the PO list related to a certain tender. This gives you immediate visibility and access to all generated POs - no more manual searching.

If another approval process (e.g., on a Purchase Order) is still running, you’ll now see a clear message explaining what’s happening and what needs to be finished first. This gives better visibility and helps you know when to proceed.

Example message:

“This action on the Purchase Order can’t be completed right now. Please wait for the current process ‘Purchase Order Approved’ to finish, then try again.”

💡 To make informed purchasing decisions, teams need visibility into original and revised cost and quantity values. Tracking remaining quantities and understanding how changes impact the overall budget is essential.

Archdesk now supports advanced forecasting directly on Quote items, giving you more precise control over project finances.

You can now enter forecasted quantities and forecasted unit costs without modifying the original Quote items data. Based on that, the system calculates:

• Forecasted remaining cost
• Updated total cost
• Budget difference (over/under)

This helps Quantity Surveyors and Project Managers spot cost deviations early and act before issues escalate.

Need help setting this up?
Contact the Archdesk Support Team – we’ll help you configure the best automations for your workflow.

You can now revert stock changes directly in the Stock module - whether it’s a mistake in stock release or a manual adjustment. Select the changes and click Revert to reset the quantity and automatically update related values across Stock, Quotes, and any linked items.

The Changes view in Stock now clearly shows who made each update, when it happened, and what was adjusted, giving you full traceability over your stock operations. You’ll also see logs for cancelled reservations, order-to-stock conversions, and other key events.

⚙️ Permissions: Users need the “Revert Stock Changes” permission to access the Revert option and perform bulk actions on Stock changes. Others will not see the checkboxes or action buttons.

Want to enable this option for your team?
Contact the Archdesk Support Team – we’ll help you activate it and ensure it works for your workflow.

You can now define different tax rates per item on your Quote, giving you more flexibility and accuracy, especially for markets where items are taxed differently (e.g. labour vs. materials).

When enabled:

• Tax is selected directly on each item
• Item tax is used throughout the process: in variations, POs, and invoices
• Quote totals are now calculated based on each item’s gross amount, not a global rate 
  

📌 Note: This setting affects only new Quotes created after it’s turned on.

If your payment terms use Stages, we don’t recommend enabling item-level tax. For tenders, all selected items must share the same tax rate.

Need help enabling or configuring this?
Contact the Archdesk Support Team – we’ll walk you through it.

Multi-choice inputs display all selected values correctly in the Form preview, PDF printouts, and exports - no more cut-off or hidden options.

This ensures better clarity when reviewing, saving, or sharing completed forms.

You can now set the font size for checkbox labels in the Form Configurator.
Perfect for section headers or emphasising key options — helping you build cleaner, more readable forms.