We're excited to announce that Document Versions and Document Edit History are now available to all Kuali customers.

Previously, these features were only available to customers using the next generation of Kuali Ready, Kuali Research, or Kuali Academic Ops. Now, customers can enable these capabilities in any Kuali product or app, including Kuali Build. Access is no longer limited to Enterprise customers or institutions using the next generation of Kuali products.

Why This Matters

Many documents need to go through multiple review and approval cycles throughout their lifecycle. With Document Versions, users can create a new version of a completed document, make updates, and route it through the approval process again without starting from scratch.

This helps teams maintain an accurate record of changes while ensuring updates receive the appropriate review and approval.

Versions vs. Editing Existing Documents

It's important to understand the difference between editing an existing document and creating a new version.

Users with the Edit documents in this app permission can make updates to any document, regardless of its status. While this can be useful for correcting information, those edits overwrite the existing document and do not create an audit trail of what changed.

For documents that require accountability, compliance tracking, or a historical record of updates, we recommend limiting edit permissions and using Document Versions instead.

When a new version is created:

• A separate version of the document is generated
• Changes can be reviewed and compared against previous versions
• The updated document can be routed through the approval process again
• Previous versions are preserved, providing a clear history of document evolution

In addition, Document Edit History provides visibility into changes made within a document by showing who made updates and when those changes occurred. This helps support collaboration, transparency, and auditing needs.

Getting Started

To use Document Versions, administrators must enable the Allow resubmission of documents to workflow option in the Workflow Settings of a form. Once enabled, users can create a new version of a completed document, make updates, and route it through the approval process again.

To use Document Edit History, administrators can enable the History option in the form's Form Settings. When enabled, users can view a record of changes made to a document, including who made updates and when those changes occurred.

After these settings are enabled, the corresponding functionality will be available to users on supported documents.

We’re pleased to make these capabilities available across the Kuali platform and look forward to helping more customers benefit from improved transparency and document management.

Our new user interface updates are now live - see the original announcement for a detailed overview of what’s changed.  These improvements are designed to streamline your experience and give you more flexibility when working in forms and products.

Summary of Improvements

• Full header access within apps and products
  Navigate more easily without losing key controls.
• Collapsible left navigation
  Hide or expand the menu to focus on your work.
• Improved mobile experience
  Move between Dashboard, Documents, Form, Workflow, and Publish with a simplified mobile layout.
• Cleaner document design
  A more user-friendly, polished experience for completing forms.

If you encounter any issues or have any additional feedback feel free to reach out anytime at support@kuali.co.

Our new user interface updates launch on May 18, 2026. See the original announcement for a detailed overview of what’s changing and how to preview and prepare for the update.

These improvements are designed to streamline your experience and give you more flexibility when working in forms and products.

Summary of Improvements

• Full header access within apps and products
  Navigate more easily without losing key controls.
• Collapsible left navigation
  Hide or expand the menu to focus on your work.
• Improved mobile experience
  Move between Dashboard, Documents, Form, Workflow, and Publish with a simplified mobile layout.
• Cleaner document design
  A more user-friendly, polished experience for completing forms.

If you haven’t previewed the new UI yet, administrators can still enable it in the Form tab to see what’s coming and prepare accordingly.

We’re excited for you to start using the updated experience, and we’d love your continued feedback—reach out anytime at support@kuali.co.

Based on customer feedback, we’re postponing the update to how Table gadget data is formatted in API JSON responses to May 10, 2026 to allow additional time for local testing and validation. Please refer to the original announcement  for full details.

If you’d like to preview this change in your SBX environment using your production data, we can perform a one-time clone from PRD to SBX. This allows you to validate the updates and make any necessary integration changes ahead of release.

To request a data clone, please submit a support ticket by Monday, April 20 so we can coordinate in time for testing.

We’re postponing updates to how Table gadget data is formatted in API JSON responses (see the original announcement for details). To allow additional time to assess the impact on local API integrations that use Kuali table data, this update will now be applied on April 19, 2026 (previously scheduled for April 5, 2026).

If you have any questions or concerns, please feel free to submit a support ticket for assistance.

We wanted to make you aware of forthcoming changes to how our Table gadget data is formatted in JSON when returned via the API. If you have existing API integrations that use Kuali table data, we’ve included examples of the updated format below so you can make any necessary updates to ensure your integrations remain unaffected.  These examples include pulling table data from a form document and also pulling table gadget info from the form template. This change is scheduled for deployment on April 5th, 2026 - if you have any questions or concerns, please feel free to submit a support ticket for assistance.

Table Data Example - pulling table data from a document within the App/Form

Current format:

[
  {
    "P3kl9oBsD": 15,
    "zwMPxAgQJ": 70,
    "_rowId": "vOfNps-oKK"
    "_isFooter": true
  },
  {
    "Vg4GSidVc0": "6",
    "UA9HWQj0ZK": "",
    "UNRgEnge7z": "7",
    "pUCZcvnG24": "8"
    "_rowId": "B8vj6XWz9m"
  },
  {
    "Vg4GSidVc0": "9",
    "UA9HWQj0ZK": "",
    "UNRgEnge7z": "10",
    "pUCZcvnG24": "11"
    "_rowId": "_uintwu6RF"
  }
]

Updated format (coming 4/5/26):

{
  "data": [
    {
      "data": {
        "Vg4GSidVc0": "6",
        "UA9HWQj0ZK": "",
        "UNRgEnge7z": "7",
        "pUCZcvnG24": "8"
      },
      "id": "B8vj6XWz9m"
    },
    {
      "data": {
        "Vg4GSidVc0": "9",
        "UA9HWQj0ZK": "",
        "UNRgEnge7z": "10",
        "pUCZcvnG24": "11"
      },
      "id": "_uintwu6RF"
    }
  ],
  "footer": {
    "P3kl9oBsD": {
      "sum": 15
    },
    "zwMPxAgQJ": {
      "product": 70
    }
  }
}

Table Data Example - pulling table gadget configuration info from the App/Form template

Please note the following:

• Repeaters default to "allowAdditionalRows" to on while Tables defaults to off.
• Repeaters start without a default row, and that's assumed to be 1. Tables start with an explicit default rows of 2
• Conditional visibility fields (when pointing at gadgets within the same table), previously had keys like `data..*.` but will change to be `data..data.*.data.

Current format:

{
  "childrenTemplate": [
    {
      "formKey": "N6TZ976AN6",
      "id": "a5FD9TgPi",
      "label": "Field for Calculation (product)",
      "type": "Number"
    },
    {
      "formKey": "G89eMQD5YY",
      "id": "kbo16yrfs",
      "label": "Secondary field for Calculate (sum)",
      "type": "Number"
    }
  ],
  "details": {
    "allowAdditionalRows": {
      "enabled": true
    },
    "calculationFooter": {
      "columns": {
        "a5FD9TgPi": "product",
        "kbo16yrfs": "sum"
      },
      "enabled": true
    },
    "defaultRowCount": 2
  },
  "formKey": "w1PDUvSuwW",
  "id": "259Kcut0r",
  "label": "TABLE-INATOR",
  "type": "Table"
}

Updated format (coming 4/5/26):

{
  "childrenTemplate": [
    {
      "formKey": "N6TZ976AN6",
      "id": "a5FD9TgPi",
      "label": "Field for Calculation (product)",
      "type": "Number"
    },
    {
      "formKey": "G89eMQD5YY",
      "id": "kbo16yrfs",
      "label": "Secondary field for Calculate (sum)",
      "type": "Number"
    }
  ],
  "details": {
    "calculationFooter": {
      "enabled": true,
      "fields": [
        {
          "calcFunction": "product",
          "id": "a5FD9TgPi"
        },
        {
          "calcFunction": "sum",
          "id": "kbo16yrfs"
        }
      ]
    }
  },
  "formKey": "w1PDUvSuwW",
  "id": "259Kcut0r",
  "label": "TABLE-INATOR",
  "type": "Table"
}

Kuali Days 2026 – April 26-28 | Philadelphia, PA 🔔

The wait is over. Registration and the full schedule for Kuali Days 2026 is now live!! Join us in Philadelphia for three days of connection, discovery, and hands-on learning with the Kuali community. This year’s conference features brand-new Demo Tracks where you can see upcoming Kuali features in action, plus an expanded Tech Track for deeper dives into integrations and automation.
 
Don’t miss the Kuali Certified Pre-Conference Workshop, now offering three progressive certification levels - Essentials, Expert, and Architect so you can build your skills and earn official credentials tailored to your experience.

From new product reveals and live demos to the always-popular Karaoke Night and Opening Reception, Kuali Days is where innovation meets community.
 
Seats are filling fast - register now to secure your spot and early hotel rates 🎉

The Kuali Platform products now have support for English, Spanish and French in the non-form building, end-user facing parts of the platform including:

• Home and Space screens
• Document List
• Action List
• My Documents
• Notifications that send from the system
• Runtime read and edit form, including workflow history and export to PDF
• Groups

This also includes support for multiple number formats, date formats, time formats, and multiple currencies reflecting the local language.

How Does it Work?

• The vast majority of end-users will not notice a difference or need to change the language setting as they are US English speaking.
• Customers who have their browser language set to Spanish or French will automatically start seeing UX in Spanish or French.
• Customers who have their browser locale set to something different than English (United States) will start seeing numbers, dates and times displayed in the formats of their selected locale.
• A new menu option will appear on the Home Screen in User Settings which will allow end-users to manually select a different language:
  
• The Currency gadget now has the Change currency setting to support multiple currencies: US dollars, Canadian dollars, Chilean peso, Euros and the British Pound.  As well as an option to limit the number of decimals allowed in the entry.

This feature was released Wednesday (June 25th). More information can be found in the Internationalization in Kuali article

We will soon release a new feature which includes a rebuild of the current workflow status tool to slide in from the side of the screen so that users can view all workflow details while simultaneously reviewing the connected document. It will be accessible via the 'Workflow Status' option in the document header menu options.

This feature is scheduled for release next Monday (August 5th) and you will start seeing the below prompt alerting you of the change:

More information about the Workflow Status can be found in the How Do I See Where a Submission is in the Workflow Process (Workflow Status)? article.

The dashboard is getting a refresh! This upcoming dashboard makeover includes an update to the look and feel of Spaces* and a change to the search function.