Starting today (7/30/2025) the System Settings menu will now allow system administrators to manage their Space Administrators and Space Members, as well as allowing them to manage their existing Links. This change will only impact schools that have not purchased the Spaces functionality - schools that have already purchased the Spaces functionality will not see any change. 

How Does It Work? 

• Schools that have already purchased the Spaces functionality will not see any change. 

• For schools that have not purchased the Spaces functionality but have 1 or more product suites, 

  • System administrators will now be able to manage their Space Administrators and Space Members
  • System administrators will also be able to move items (integrations, links, and apps) between suites and spaces and manage existing links that have been added to their product suites during implementation. 

Please note, if an institution does not have Spaces turned on they will not be able to create new spaces or new links.

You now have the option to add integrations in anonymous forms that point to external data sources.  Please note, you cannot pull information from Kuali Users, Groups, or other App data in anonymous forms for security reasons.  

Once you enable the 'Create documents in this app' permission for All Anonymous Users in App Permissions you'll see that the Advanced Data Lookup gadget options in the Form designer are locked down and must be enabled:

Upon clicking 'Enable' you'll get a warning message alerting you of the risks utilizing integrations in anonymous forms.  It's important to understand that an anonymous form runs without a logged in user. That means that all backend API calls that the anonymous form makes are accessible to anyone on the internet who can determine what those urls are - sensitive data should never be shared in anonymous forms, even in the lookups.

By default, if a workflow step (Approval, Task, or Acknowledge) is set up to use groups, and a group is selected that doesn't have any users configured, the workflow step will go to error.  An app/product admin needs to manually act to keep the document moving through the approval workflow:

Now, if a group option is selected as the recipient within an Approval, Task, or Acknowledge workflow step, you'll have the new 'Skip this step if there are no users in the role' configuration option:

improvements 

• Fully Invisible Sections!
• Add Filter Options Back to Column Headers in Document List
• Updated App Permissions Experience
• Data lookup (Multiselect) improvements

feature 

• New Internationalization Options
• Bypass Workflow Option

fix 

• Fixes issue where GraphQL never finished loading in some circumstances.
• Fixes issue where numbers alway displayed with commas automatically in notifications.
• Fixes issue where in some cases an inappropriate error message displayed when a document was sent back to submitter.
• Fixes issue where integrations with no bearer prefix were going to a 401 error.
• Updates spacing on integration gadgets to match the drop down gadget for consitency.
• Fixes an issue where some screen headers had inadequate contrast in dark mode.
• Fixes issue with some nested paths in integrations.
• Fixes issue where meta.link wasn't properly populating in some integrations.
• Fixes issue where Created by - First Name and Created by - Last Name tokens didn't display in workflow simulator notifications.
• Fixes issues caused by Document list Date/Timestamp filters not shifting for the institution's time zone.

We’ve added new features to the Data Lookup (Multiselect) gadget to give users more flexibility and control when working with selected values. These enhancements are focused on improving visibility, accessibility, and ordering of values—especially in scenarios where the arrangement of selected items matters.

What’s New?

Users will now be able to:

• Display selected values in a list rather than a string, making them easier to view and manage.
• Reorder selected values using a drag-and-drop interaction, so you no longer have to remove and re-add values just to change their order.
• Enable links to the selected values, allowing direct access to related documents right from the list view.

Display as a List

A new checkbox labeled “Display as a list” is now available under Advanced Settings in the data lookup multi-select configuration. When enabled:

• Selected values will now appear in a list
• Values can be reordered using drag and drop

Reorder Values

After selecting values in a multi-select:

• Drag the handle next to a selected item and move it to the desired position.
• The list updates immediately to reflect the new order.

Link to Documents

You’ll also find a new “Link to document” toggle within the settings. When enabled:

• Selected values in the multi-select appear as clickable links.

• If the linked document is accessible, it will open in a new tab.

  • If the user does not have permission to view the linked document, an error message will inform the user.

The Kuali Platform products now have support for English, Spanish and French in the non-form building, end-user facing parts of the platform including:

• Home and Space screens
• Document List
• Action List
• My Documents
• Notifications that send from the system
• Runtime read and edit form, including workflow history and export to PDF
• Groups

This also includes support for multiple number formats, date formats, time formats, and multiple currencies reflecting the local language.

How Does it Work?

• The vast majority of end-users will not notice a difference or need to change the language setting as they are US English speaking.
• Customers who have their browser language set to Spanish or French will automatically start seeing UX in Spanish or French.
• Customers who have their browser locale set to something different than English (United States) will start seeing numbers, dates and times displayed in the formats of their selected locale.
• A new menu option will appear on the Home Screen in User Settings which will allow end-users to manually select a different language:
  
  
• The Currency gadget now has the Change currency setting to support multiple currencies: US dollars, Canadian dollars, Chilean peso, Euros and the British Pound.  As well as an option to limit the number of decimals allowed in the entry.

This feature was released Wednesday (June 25th). More information can be found in the Internationalization in Kuali article

feature 

• Links in spaces 

fix 

• Fixed issue with validation error not appearing on submit 
• Added a validation preventing a user from submitting numbers larger than 9007199254740991 or currencies larger than $90,071,992,547,409.91 to avoid calculation errors. 
• Fixed issue where CSV exports didn't include advanced read-only gadget fields linked to workflow integrations 
• Fixed accessibility issue where focus is lost when the "Notice..." dialog appears 
• Fixed issue with document numbers being out of sequence on the document list 
• Fixed issue with current workflow step column not being included in export 
• Fixed issue with errors appearing when adding a new link on the Home page 
• Fixed accessibility issue with basic auth not focusing on error 
• Fixed issue with numbering format in notifications not displaying correctly in workflow simulator or emails 
• Fixed issue with not being able to tab into date fields 
• Fixed issue with CSV export not including results when filtered by "Created By" or "Submitter" 
• Fixed issue with relative filters on dates not filtering correctly 
• Fixed issue with auto-linked gadgets missing from filter list 
• Fixed issue with file export not working 

The Bypass Workflow option is a time-saving feature for app administrators who need to move documents through workflows more quickly. Rather than manually advancing each workflow step, admins can now bypass the entire workflow with a single action. 

Workflow Settings

App designers can now enable a setting that allows app admins to bypass the workflow entirely. In the Workflow Settings, you’ll see a new option titled Allow app admins to bypass workflow.

Once enabled, additional options will appear to app admins in the Document List view.

Document List View

When a document has the status of In Progress or Draft, and the bypass feature has been enabled in Workflow Settings, an admin can open the document from the Document List and take the Bypass Workflow action.

Once the bypass has been completed, you will need to refresh the page or return to the document list to see the change in the status or see the workflow history. The workflow history will only contain steps that have already been completed, up to the step where the bypass workflow option takes place. Steps after the bypass workflow option occurs will not show within the workflow status. 

More information can be found in the Bypass Workflow Option for Admins article.

You can now configure Sections to have no formatting associated (borders, spacing, or indentation). By default, if you have Sections and especially embedded Sections it will apply certain spacing and indentation to the form to delineate each Section.  But sometimes a user wants to use a section for configuration scale or complexity, and not for layout purposes and doesn't want to impact the way the form looks.  Now within the Sections gadget you will have the Hide Section borders and spacing configuration option:

Some common use cases for this functionality:

• Apply conditional permissions to a large number of fields, but you don't want to impact the way the form looks by embedding a visual section.
• Setup a small set of forms within a section to be Office Use Only, but you don't want to impact the visual display of the form.
• Setup complex Conditional Visbility Rules that include and as well as or logic, but you don't want to leave visual artifacts by embedding multiple visual sections within.
• Have a section header to create trackable headers for accessibility, but you don't want to sacrifice horizontal real estate on the screen, especially in a product where we have multiple sidebars.

Example of a Section embedded in another Section (without Hide section borders and spacing enabled):

Example of a Section embedded in another Section (with Hide section borders and spacing enabled):

Note:  If a section is at the top level of a repeater or document there will still be some spacing that remains, however any sections embedded within other sections will be fully invisible.

An improved user interface for App Permissions is coming soon! We have redesigned the Permissions view in Apps/Products to show a matrix of permission policies for easy comparison.  Below outlines the design and functionality which will be coming the week of June 9th - get excited!

When an app/product admin opens the Permissions screen they will see a matrix of all permissions assigned to policies on that app/product. We've also elevated the Add Policy button (previously Add New Role) to the top of the screen so the user doesn't have to scroll down to the bottom when they want to setup a new Policy.  We've changed the terminology to Policy to better clarify it's a custom collection of permissions with People, Groups, or Roles assigned (and avoid confusion with Roles functionality utilized elsewhere in the system). 

By default, every app/product will have Administrators, All Anonymous Users, and All Authenticated Users as the first three policy column options at the top followed by added custom policies.  The permission options are then listed below as rows to indicate which are included with the above policy.

Upon clicking the +Add Policy button you can create new permission policies and we've added the ability to add a Description to the custom policies.  

System and App admins can change permissions to all policies from this view.  You can drill into individual policies by clicking on the policy name along the top to see or change current members to that policy, update the Policy Name or Description, or delete the policy entirely.