We’ve added new features to the data lookup multi-select gadget to give users more flexibility and control when working with selected values. These enhancements are focused on improving visibility, accessibility, and ordering of values—especially in scenarios where the arrangement of selected items matters.

What’s New?

Users will now be able to:

• Display selected values in a list rather than a string, making them easier to view and manage.
• Reorder selected values using a drag-and-drop interaction, so you no longer have to remove and re-add values just to change their order.
• Enable links to the selected values, allowing direct access to related documents right from the list view.

Display as a List

A new checkbox labeled “Display as a list” is now available under Advanced Settings in the data lookup multi-select configuration. When enabled:

• Selected values will now appear in a list
• Values can be reordered using drag and drop

Reorder Values

After selecting values in a multi-select:

• Drag the handle next to a selected item and move it to the desired position.
• The list updates immediately to reflect the new order.

Link to Documents

You’ll also find a new “Link to document” toggle within the settings. When enabled:

• Selected values in the multi-select appear as clickable links.

• If the linked document is accessible, it will open in a new tab.

  • If the user does not have permission to view the linked document, an error message will inform the user.

The Kuali Platform products now have support for English, Spanish and French in the non-form building, end-user facing parts of the platform including:

• Home and Space screens
• Document List
• Action List
• My Documents
• Notifications that send from the system
• Runtime read and edit form, including workflow history and export to PDF
• Groups

This also includes support for multiple number formats, date formats, time formats, and multiple currencies reflecting the local language.

How Does it Work?

• The vast majority of end-users will not notice a difference or need to change the language setting as they are US English speaking.
• Customers who have their browser language set to Spanish or French will automatically start seeing UX in Spanish or French.
• Customers who have their browser locale set to something different than English (United States) will start seeing numbers, dates and times displayed in the formats of their selected locale.
• A new menu option will appear on the Home Screen in User Settings which will allow end-users to manually select a different language:
  
  
• The Currency gadget now has the Change currency setting to support multiple currencies: US dollars, Canadian dollars, Chilean peso, Euros and the British Pound.  As well as an option to limit the number of decimals allowed in the entry.

This feature was released Wednesday (June 25th). More information can be found in the Internationalization in Kuali article

feature 

• Links in spaces 

fix 

• Fixed issue with validation error not appearing on submit 
• Added a validation preventing a user from submitting numbers larger than 9007199254740991 or currencies larger than $90,071,992,547,409.91 to avoid calculation errors. 
• Fixed issue where CSV exports didn't include advanced read-only gadget fields linked to workflow integrations 
• Fixed accessibility issue where focus is lost when the "Notice..." dialog appears 
• Fixed issue with document numbers being out of sequence on the document list 
• Fixed issue with current workflow step column not being included in export 
• Fixed issue with errors appearing when adding a new link on the Home page 
• Fixed accessibility issue with basic auth not focusing on error 
• Fixed issue with numbering format in notifications not displaying correctly in workflow simulator or emails 
• Fixed issue with not being able to tab into date fields 
• Fixed issue with CSV export not including results when filtered by "Created By" or "Submitter" 
• Fixed issue with relative filters on dates not filtering correctly 
• Fixed issue with auto-linked gadgets missing from filter list 
• Fixed issue with file export not working 

The Bypass Workflow option is a time-saving feature for app administrators who need to move documents through workflows more quickly. Rather than manually advancing each workflow step, admins can now bypass the entire workflow with a single action. 

Workflow Settings

App designers can now enable a setting that allows app admins to bypass the workflow entirely. In the Workflow Settings, you’ll see a new option titled Allow app admins to bypass workflow.

Once enabled, additional options will appear to app admins in the Document List view.

Document List View

When a document has the status of In Progress or Draft, and the bypass feature has been enabled in Workflow Settings, an admin can open the document from the Document List and take the Bypass Workflow action.

Once the bypass has been completed, you will need to refresh the page or return to the document list to see the change in the status or see the workflow history. The workflow history will only contain steps that have already been completed, up to the step where the bypass workflow option takes place. Steps after the bypass workflow option occurs will not show within the workflow status. 

More information can be found in the Bypass Workflow Option for Admins article.

You can now configure Sections to have no formatting associated (borders, spacing, or indentation). By default, if you have Sections and especially embedded Sections it will apply certain spacing and indentation to the form to delineate each Section.  But sometimes a user wants to use a section for configuration scale or complexity, and not for layout purposes and doesn't want to impact the way the form looks.  Now within the Sections gadget you will have the Hide Section borders and spacing configuration option:

Some common use cases for this functionality:

• Apply conditional permissions to a large number of fields, but you don't want to impact the way the form looks by embedding a visual section.
• Setup a small set of forms within a section to be Office Use Only, but you don't want to impact the visual display of the form.
• Setup complex Conditional Visbility Rules that include and as well as or logic, but you don't want to leave visual artifacts by embedding multiple visual sections within.
• Have a section header to create trackable headers for accessibility, but you don't want to sacrifice horizontal real estate on the screen, especially in a product where we have multiple sidebars.

Example of a Section embedded in another Section (without Hide section borders and spacing enabled):

Example of a Section embedded in another Section (with Hide section borders and spacing enabled):

Note:  If a section is at the top level of a repeater or document there will still be some spacing that remains, however any sections embedded within other sections will be fully invisible.

An improved user interface for App Permissions is coming soon! We have redesigned the Permissions view in Apps/Products to show a matrix of permission policies for easy comparison.  Below outlines the design and functionality which will be coming the week of June 9th - get excited!

When an app/product admin opens the Permissions screen they will see a matrix of all permissions assigned to policies on that app/product. We've also elevated the Add Policy button (previously Add New Role) to the top of the screen so the user doesn't have to scroll down to the bottom when they want to setup a new Policy.  We've changed the terminology to Policy to better clarify it's a custom collection of permissions with People, Groups, or Roles assigned (and avoid confusion with Roles functionality utilized elsewhere in the system). 

By default, every app/product will have Administrators, All Anonymous Users, and All Authenticated Users as the first three policy column options at the top followed by added custom policies.  The permission options are then listed below as rows to indicate which are included with the above policy.

Upon clicking the +Add Policy button you can create new permission policies and we've added the ability to add a Description to the custom policies.  

System and App admins can change permissions to all policies from this view.  You can drill into individual policies by clicking on the policy name along the top to see or change current members to that policy, update the Policy Name or Description, or delete the policy entirely.   

For our enterprise customers with Spaces you can now add custom links that will display above the products and apps within each space.  This will allow System Administrators or Space Administrators to add links at the top of each Space to external resources commonly used by your end users (i.e other local institutional systems or sites).  

Within Spaces you'll now see the Apps & Links tab where it will display all apps and links within each space:

Within the Apps & Links you'll now see the Links section:

To add external Links to your Space you can click the +Add Link button to add the Title that will display, url, description (optional), and upload an image for the link:

After saved you'll see the link information at the top of each Space: 

improvements 

• Updates integration to send proactive null values when data is missing to ease integration design.

feature 

• Updated Document List with Expanded Filter Options

fix 

• Fixes issue where preview mode in the form designer only displayed the first section if pages was turned off.
• Fixes issue where user attributes weren't updating on SSO login for CAS.
• Fixes issue with new PDF Experience so it properly displays signatures.
• Fixes an error on some workflow based pdf exports.
• Adds some aria labels and descriptions to table headers to make the table more accessible.
• Updated our cleanup job to retry failed workflow actions every hour to minimize workflow action delays.
• Fixes an issue that allowed some documents to be submitted with blank required fields in tables.
• Fixed the display of some Meta and form field variables in the Workflow Simulator and some notifications.
• Added page change announcements to improve screen reader accessibility.
• Added an error when a file attachment has 0 bytes to avoid submission errors connected to improperly uploaded attachments.
• Updated documentation for using the sort Parameter on a bulk GET API call for users.
• Fixed an error with the document hyperlink that displayed in some notifications linking to an error.

improvements 

• Added workflow status as metadata for documents 
• Added confirmation message when discarding drafts on the publish page 

feature 

• New PDF experience
• Moved workflow status to header
• Workflow notification history

fix 

• Fixed issue with apps returning to "My Documents" instead of "Document List" 
• Fixed issue with integration getting stuck in the workflow 
• Fixed issue with Integration filled gadget not working on form 
• Fixed issue with integrations not working with special characters 
• Fixed issue with downloaded PDF not containing the response fields 
• Fixed issue with validation error not displaying error message 
• Fixed issue with API displaying error "Invalid JSON response from integration" 
• Fixed issue with document list displaying error message 
• Fixed issue with error in advanced settings for data lookups 
• Fixed issue with integrations not working correctly unless Enable Proxy Request is selected 
• Fixed issue with integration step showing a false error in workflow tracker 
• Fixed issue with the header not sending in integration api request 
• Fixed issue with incorrect app name displaying 
• Fixed issue with the wrong blueprints appear in Groups 
• Fixed issue with version number variable causing an error 
• Fixed issue with integration returning a 500 error
• Fixed issue with with history log not showing submission entry for anonymous submissions 
• Fixed issue with error showing when a user is created via API with null affiliations 
• Fixed issue with sort not saving when saving a view 
• Fixed issue on new PDF with workflow tracker not expanding 
• Fixed issue with PDF generation taking too long 

A new set of features for the Document List are coming soon! We're enhancing the filter and sorting options in Document List and providing a way for Admins to publish multiple pre-configured views for their users. Below outlines the new features and functionality which will be coming the week of April 7th - get excited!

Document List - Filters

Users will now access filters in the Filter button on the top of the Document List instead of in individual column headers:

When you click on the Filter option it will open a side drawer where you can add custom filters based on form fields:

Please also note, datasets with Versions enabled users will also have options at the top to select which Versions they want to be included in their filter results.  More information in the Document Versions article.

Fields in the Filter and Sort dropdown will be organized by Active Fields that are on the most recently published form, Inactive Fields that were on previously published forms, Nested Logic, and general Meta Fields from the form.  The Nested Logic allows you to put additional criteria of 'All of the following are true' or 'One of the following is true' at any level within the filters to allow more granular filtering.

Users will also now have true relative date filter options that will calculate relative to the date they are run. So for example, a "Proposal submitted this month" will always display proposals submitted in the month the view is being run.  By default the 'This Week' option is defined by the week starting Sunday and 'This fiscal year' is defined by the year starting in July - however, this can be configured to the individual customer needs based on your local business processes so if you need this configured differently please feel free to submit a support ticket.

Document List - Views

As an App or Product Administrator you can now save Views as a Public View upon creation to share with all users if desired.  After setting up your desired columns, filters, and sort you can click on Views and save.  You will now see an option to 'Make Public' which will then show as a standard view to all users.  Admins will see all views tagged with an eyeball icon (not crossed out) indicating it's a pubic view:

Non-admin users will see text indicating which views are published by an Admin:

Please note a few things about this new functionality in Views:

• We'll be migrating existing saved views to the new format so not to worry!
• All users with Document List access will be able to use any of the Public Views.
• App/Product Admins will be able to delete any public view, even if it was created by another admin.
• Creating a Public View can only be done on initial creation - to change it to be Public or not Public you'd have to recreate the view and then delete the original.
• The Default View is still defined by the configuration in Data Settings.