For those customers that have Document Versions and have the Allow resubmission of documents to workflow option enabled in the Workflow Settings of a form, you'll now see a new gadget configuration option. Each gadget and section now has the configuration option of Clear field when creating a new version:

There are certain fields that need to be completed on each new version of a document. Examples include questions about a specific amendment, or the transaction type on a new Award. Currently, when creating a new version the user needs to manually wipe these fields out, which can be easily missed. This makes it impossible to validate if a field has been addressed on the most recent version.  Now, when the Clear field when creating a new version configuration is selected and a document in this form or dataset is updated via the 'Create New Version' option the data in the selected field is cleared out automatically. This option is defined by the template the new document version is upgraded to, not the originating version, so the clearing will begin working as soon as a new template is published, even if older documents are not using the template.  

Please be aware of the following:

• This option can be applied to Sections and it will affect all gadgets within the section.
• This option can be applied to a repeater or table and will affect all gadgets within the table or repeater, as well as eliminating all rows in the table or repeater.
• This option can be applied to individual gadgets in a table or repeater and will leave all rows for the table or repeater in place, but will wipe out the impacted fields or section.

We've added an option for end users to sort the tiles on their Kuali portal, individual spaces, or any of the left navigation options, by Create Date or Alphabetically.  To change the sort of the listed apps or products you can select the menu option on the page you're actively on to select the Sort By option.  This will then allow you to sort all apps/products on that page by either Created Date or Alphabetically (the default selection is Created Date):

If you select Alphabetically each category of tiles (Products, Apps, Links) will change order to match the selected option. The browser session will store which selection was made and when a user returns to that space it will continue to display their desired sort.  If they login in a different browser it will display the default sort order.

Additional information can be found in the Navigating Kuali article.

You can now configure a Date gadget to restrict the dates a user can select based on other Date gadgets in the form.  For example, preventing a user from selecting an end date that's before a start date or requiring an event date be between a given project start/end date).

Within the Date gadget the Limit selectable dates configuration now has the option of 'Based on a field'.  Once selected, you can then add logic that this date gadget must fall between other date gadget fields within the form (plus or minus a certain amount of days): 

For example, let's say you have Start and End date gadgets within your form and you want to put in logic to not allow a Start Date to be after the End Date (and vice versa).  First, you would set up the configuration as below for the Start Date (notice you would leave the first criteria blank and only fill out the second between criteria):

Second, you would also configure the End Date field to not be before the Start Date (notice you complete the the first between date criteria but leave the second between criteria blank):

Once configured if a Project Start Date is entered then the user cannot select anything before that date in the Project End Date Field (the options will be greyed out).  The same would be true if you enter the Project End Date first then the user would not be able to select any date after that date for the Project Start Date.

Note: You don't have to set both between date criteria if you don't need to limit based on a secondary date field; like in this example where we only want to make sure the start date is before the end date (and vice versa) we leave either the first or second section blank.  But you could put in both criteria if you want to make sure a date is within two other form date fields (for example, maybe an event date must be within the project start and end date fields).

improvements 

• Unified Spaces System Settings 
• Integrations Now Available in Anonymous Forms 
• Make All Gadgets Available in Workflow Integrations (PLT-1849)
• Accessibility improvements including clearer labels, stronger keyboard navigation, and better contrast and responsive layouts to further align with WCAG 2.2 AA

feature 

• Skip workflow step when group is empty option

fix 

• Fixes issue where unsaved edit banners showed incorrect label text (e.g., “eBd/GN”) in some environments
• Fixes issue where some workflow notifications incorrectly stalled at "Awaiting Response" despite receiving server replies
• Fixes issue where impersonation information was not displaying in the Workflow Status
• Clarifies the message that appears asking for confirmation when discarding document edits.
• Fixes issue where notifications were displaying KUALI BUILD instead of the form title.
• Fixes issue where sometimes fields in a repeater that are hidden by progressive disclosure still triggered submit validation.
• Updates navigation to the Spaces and Settings screen so the user stays in the same space/suite context when entering and leaving the settings screen.
• Fixes issue with some older integrations that disapear if Spaces functionality is turned on.
• Fixes issue where some searches for Groups were not pulling all appropriate results.

Starting today (7/30/2025) the System Settings menu will now allow system administrators to manage their Space Administrators and Space Members, as well as allowing them to manage their existing Links. This change will only impact schools that have not purchased the Spaces functionality - schools that have already purchased the Spaces functionality will not see any change. 

How Does It Work? 

• Schools that have already purchased the Spaces functionality will not see any change. 

• For schools that have not purchased the Spaces functionality but have 1 or more product suites, 

  • System administrators will now be able to manage their Space Administrators and Space Members
  • System administrators will also be able to move items (integrations, links, and apps) between suites and spaces and manage existing links that have been added to their product suites during implementation. 

Please note, if an institution does not have Spaces turned on they will not be able to create new spaces or new links.

You now have the option to add integrations in anonymous forms that point to external data sources.  Please note, you cannot pull information from Kuali Users, Groups, or other App data in anonymous forms for security reasons.  

Once you enable the 'Create documents in this app' permission for All Anonymous Users in App Permissions you'll see that the Advanced Data Lookup gadget options in the Form designer are locked down and must be enabled:

Upon clicking 'Enable' you'll get a warning message alerting you of the risks utilizing integrations in anonymous forms.  It's important to understand that an anonymous form runs without a logged in user. That means that all backend API calls that the anonymous form makes are accessible to anyone on the internet who can determine what those urls are - sensitive data should never be shared in anonymous forms, even in the lookups.

By default, if a workflow step (Approval, Task, or Acknowledge) is set up to use groups, and a group is selected that doesn't have any users configured, the workflow step will go to error.  An app/product admin needs to manually act to keep the document moving through the approval workflow:

Now, if a group option is selected as the recipient within an Approval, Task, or Acknowledge workflow step, you'll have the new 'Skip this step if there are no users in the role' configuration option:

improvements 

• Fully Invisible Sections!
• Add Filter Options Back to Column Headers in Document List
• Updated App Permissions Experience
• Data lookup (Multiselect) improvements

feature 

• New Internationalization Options
• Bypass Workflow Option

fix 

• Fixes issue where GraphQL never finished loading in some circumstances.
• Fixes issue where numbers alway displayed with commas automatically in notifications.
• Fixes issue where in some cases an inappropriate error message displayed when a document was sent back to submitter.
• Fixes issue where integrations with no bearer prefix were going to a 401 error.
• Updates spacing on integration gadgets to match the drop down gadget for consitency.
• Fixes an issue where some screen headers had inadequate contrast in dark mode.
• Fixes issue with some nested paths in integrations.
• Fixes issue where meta.link wasn't properly populating in some integrations.
• Fixes issue where Created by - First Name and Created by - Last Name tokens didn't display in workflow simulator notifications.
• Fixes issues caused by Document list Date/Timestamp filters not shifting for the institution's time zone.

We’ve added new features to the Data Lookup (Multiselect) gadget to give users more flexibility and control when working with selected values. These enhancements are focused on improving visibility, accessibility, and ordering of values—especially in scenarios where the arrangement of selected items matters.

What’s New?

Users will now be able to:

• Display selected values in a list rather than a string, making them easier to view and manage.
• Reorder selected values using a drag-and-drop interaction, so you no longer have to remove and re-add values just to change their order.
• Enable links to the selected values, allowing direct access to related documents right from the list view.

Display as a List

A new checkbox labeled “Display as a list” is now available under Advanced Settings in the data lookup multi-select configuration. When enabled:

• Selected values will now appear in a list
• Values can be reordered using drag and drop

Reorder Values

After selecting values in a multi-select:

• Drag the handle next to a selected item and move it to the desired position.
• The list updates immediately to reflect the new order.

Link to Documents

You’ll also find a new “Link to document” toggle within the settings. When enabled:

• Selected values in the multi-select appear as clickable links.

• If the linked document is accessible, it will open in a new tab.

  • If the user does not have permission to view the linked document, an error message will inform the user.

The Kuali Platform products now have support for English, Spanish and French in the non-form building, end-user facing parts of the platform including:

• Home and Space screens
• Document List
• Action List
• My Documents
• Notifications that send from the system
• Runtime read and edit form, including workflow history and export to PDF
• Groups

This also includes support for multiple number formats, date formats, time formats, and multiple currencies reflecting the local language.

How Does it Work?

• The vast majority of end-users will not notice a difference or need to change the language setting as they are US English speaking.
• Customers who have their browser language set to Spanish or French will automatically start seeing UX in Spanish or French.
• Customers who have their browser locale set to something different than English (United States) will start seeing numbers, dates and times displayed in the formats of their selected locale.
• A new menu option will appear on the Home Screen in User Settings which will allow end-users to manually select a different language:
  
  
• The Currency gadget now has the Change currency setting to support multiple currencies: US dollars, Canadian dollars, Chilean peso, Euros and the British Pound.  As well as an option to limit the number of decimals allowed in the entry.

This feature was released Wednesday (June 25th). More information can be found in the Internationalization in Kuali article